LCESB 911 Meeting Minutes 10.29.2024

LAWRENCE COUNTY EMERGENCY SERVICES BOARD

October 29, 2024 - Meeting Minutes                            

 LCES911, 1533 Missouri Drive, Training Room, Mt. Vernon, MO 65712

Call to Order: The meeting was called to order at 6:00 pm by Chairman Kris Bowling.

Roll Call:    Members present:      Kris Bowling, Brian Cook, Donna Pritchard

                   Joey Skaggs, Jack Schulz, and Chad Garoutte.

                    Bonnie Witt-Schulte, Executive Director, and Patti McBride, Secretary

 Members absent:      Nathan Bowen.

Confirm quorum present: Yes.

Administrative:

New Board Member: Chad Garoutte was sworn-in by Secretary, Patti McBride

Agenda: On motion made by Brian Cook and seconded by Joey Skaggs, the Agenda was unanimously approved. APPROVED.

Approval of Minutes: On motion made by Brian Cook and seconded by Donna Pritchard, the minutes of the August 20, 2024 and September 10, 2024 meetings were unanimously approved.  APPROVED.

Financial:

Bills Paid: On motion made by Donna Pritchard and seconded by Brian Cook, the bills paid from August 13, 2024 through October 24, 2024, were unanimously approved.  APPROVED.

Reports for Review: The following reports were reviewed:

Bank Account Register (General Ledger

Statement of Financial Position Report

Budget to Actuals

Sales Tax Receipts/Wireless Prepaid/Use Tax Income

Letter of Credit from Old Missouri Bank

SBKC Construction Lease Statement

Vendor List: On motion made by Donna Pritchard and seconded by Joey Skaggs, and unanimously approved, the following were added to the Approved Vendor List:  

           EATON Corporation

           All Electric, LLC

           Clear Choice.

APPROVED.

Unfinished Business:

Building Update: Jon Gold, our attorney, is reviewing the list of items still to be completed and see if we can go ahead and make the final payment before the end of the year.

Lawrence County MULES Procedures: The Lawrence County Sheriff’s Office will be handling.

Law Co Fire Communications Plan: The repeaters are still not here yet. 

EsiNet/911 Call-Taking Equipment: Karen Brown presented her proposal for going with Carbyne APEX Solution (AT&T) for a standalone NextGen911 Call Center.  The estimated first year cost would be $256,751.87, with an annual cost for the next five years of $166,176.96 per year.  The issue was tabled until after the Budget discussion later in the meeting.

New Business: 

LAGERS: On motion made by Donna Pritchard and seconded by Joey Skaggs, Bonnie Witt-Schulte was appointed as the delegate to represent the employees with LAGERS.

Surplus Property: On motion made by Brian Cook and seconded by Joey Skaggs, it was unanimously approved to donate the surplus property to the Miller Rural Fire Department.

Executive Director Report:

Policy and Procedures: On motion made by Joey Skaggs and seconded by Donna Pritchard, the proposed Policy and Procedures revisions were unanimously approved.  APPROVED.  

Department Photos: On motion made by Brian Cook and seconded by Chad Garoutte, it was approved to hire J&M Photography to do headshots of the employees.  Joey Skaggs abstained from the vote because of a conflict of interest.  APPROVED.

Health, Vision, Dental, Life, STD Benefits:  On motion made by Brian Cook and seconded by Joey Skaggs, it was unanimously approved to accept the proposal of Barker, Phillps, Jackson.  APPROVED.

 Financial Services: On motion made by Donna Pritchard and seconded by Joey Skaggs, it was unanimously approved to continue with OMB Bank for our financial services.  APPROVED.

 Annual Audit: On motion made by Brian Cook and seconded by Donna Pritchard, it was unanimously approved to have Decker & Pace do the annual audit for 2024.

 2025 Budget: On motion made by Joey Skaggs and seconded by Brian Cook, the proposed2025 Budget was unanimously approved, including the EsiNet 911 proposal.  APPROVED.

 Executive Director Review: The sub-committee of Brian Cook, Donna Pritchard and Joey Skaggs will schedule and meet with the Executive Director for the annual review.

 Closed Session: Not needed.

 Next Meeting: The next regular meeting was scheduled for January 21, 2025 at 6:00 pm.

 Adjournment: Motion was made by Donna Pritchard, seconded by Brian Cook, and also seconded by Joey Skaggs, and unanimously approved to adjourn the meeting at 8:04 p.m.

 APPROVED:                                                                                    

Patti McBride, Secretary

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